Exhibitor Prospectus

The Board of Directors of the Washington State Society of Allergy, Asthma, and Immunology cordially invites you to participate as an Exhibitor at the 2024 Northwest Allergy Forum. The NWAF will be held October 5-6, at the Grand Hyatt Seattle in Seattle Washington. This Exhibit opportunity is designed to give you greater visibility while reaching a targeted audience of allergists and immunologists and enable you to market and promote your product to an audience of key physician decision-makers.

WHAT’S INCLUDED:

The exhibitor fee is $2500 and includes table top exhibit space.  You will also receive badges for up to two exhibitors.  Additional exhibitors may be added for $175 each.  Exhibit fee includes access to the scientific sessions.  All coffee breaks are hosted in the exhibit hall.

Setup

Setup of the booths will begin on Friday at 3:00am.  Please contact us if you have any special needs beyond the normal setup.

Dismantling

The dismantling of exhibits can begin following the final coffee break on Sunday.

Space

Space is assigned in accordance with reservation date of applicants, as well as priority to previous participants.

SPECIAL INFORMATION

Exhibitors agree that all property displayed on their table top exhibit will be stored at the hotel at their own risk. The hotel does not guarantee that such property will be in locked or supervised rooms at all times and it is further understood that individual exhibitors should obtain adequate insurance against theft, damage or destruction of such property. The hotel reserves the right to require exhibitors to sign a statement assuming the sole risk for theft, damage or destruction of property as a condition of using exhibit space in the hotel in accordance with the booking agreement.

EXHIBIT PRACTICE & REGULATIONS

  1. In the interest of the success of the meeting, attendees and Exhibitors agree not to extend invitations, call meetings, or otherwise encourage absence of members or Exhibitors from the conference or Exhibit Hall during the official hours of the program. Any events outside the meeting and at the meeting hotel need to be approved through the WSSAAI.
  2. Items exhibited must be acceptable for display in the technical exhibit of the WSSAAI as determined by the convention manager.
  3. Display material must be shipped directly to the hotel in advance of the meeting or carried by the exhibitor to the venue. Please thoroughly review any Exhibit and Shipping information provided to you by the WSSAAI or Venue.
  4. Please keep track of the date of shipment, method of shipment, and any air bill numbers.
  5. Extremely Important: Mark shipping box(es) very clearly with your company name and representative that will be attending the meeting!
  6. Badges will be required for all functions. Representatives who have not reserved space will not be allowed in the exhibit area.
  7. Payment for the tabletop exhibit must be remitted upon confirmation of exhibit reservation.
  8. Refund of exhibit rental after October 1 is contingent on the availability of replacement exhibits.
  9. No subletting of exhibit space is permitted.
  10. Exhibitors are responsible for hauling and storage of exhibit materials and the cost involved thereby. The exhibit area will not be secured and the WSSAAI does not guarantee against loss or theft or otherwise. Exhibitors agree that all property displayed on their tabletop exhibit will be stored at the hotel at their own risk. The hotel does not guarantee that such property will be in locked or supervised rooms at all times and it is further understood that individual exhibitors should obtain adequate insurance against theft, damage, or destruction of such property. The hotel reserves the right to require exhibitors to sign a statement assuming the sole risk for theft, damage, or destruction of property as a condition of using exhibit space in the hotel in accordance with the booking agreement.
  11. Additional signage and equipment (i.e. phone lines and electricity) may be ordered in advance by exhibitors directly from the hotel. The WSSAAI can provide you with this information or with contact information for the hotel Conference Service Manager.
  12. The WSSAAI will not be responsible or liable for damage by accident or otherwise to exhibits in connection with the transfer, installation, maintenance, removal, or display.
  13. Individual exhibitors will be responsible for their return shipments. Be sure to bring pre-paid shipping labels for returning your exhibit materials.

EXHIBITOR INVITATION REQUEST

Completing the form below will NOT register you as an exhibitor.  It will, however, email you a formal Invitation to Exhibit and a Payment Form should you be required to submit these documents prior to registering.  To REGISTER AS AN EXHIBITOR click HERE.

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